gsuite

Fluco Toolbox: Storing a File in Multiple Locations in Google Drive

Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based on your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.

Have you ever needed to have a file in your Google Drive in multiple locations that would always update to the latest saved version? This is a handy little tip that most people don’t know about, but is super handy!

Today’s Fluco Toolbox tool is: Storing a File in Multiple Locations in Google Drive

First, the basics:

Name: Storing a File in Multiple Locations in Google Drive
URL: –
Cost: –
Problem this tool solves: Store a file in multiple locations in Google Drive and no matter which location you access the file from, it will always show the latest version.

First, open Google Drive and locate the file or folder that will be stored in multiple locations. Click on the folder to select it, but do not double-click to open it.

toolbox1

Next, press Shift + Z. A new box will appear. You’ll know this is the correct box because of the grayed out “Add Here” button and anytime you click to move from folder to folder, everything is highlighted in green. Choose the location where the file will also be located. The green “Add Here” button will light up. Click to add the file or folder in the new location.

toolbox2

If there’s more than one file or folder to move to the same location, simply hold down the Ctrl key when selecting the files and folders first. THEN press Shift + Z to move all of the selected files and folders to the new location.

That’s it! It’s really simple to do, but saves so much time. I have many teachers who share the file with colleagues in a shared folder, but also want it to be easily accessible within their own files as well. This tip solves that problem. Remember, it works for files or folders.

 

Resources

Fluco Toolbox: Backchannel Chat

Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based on your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.

Have you ever wanted your students to have an online moderated discussion on a topic in small groups? Wished to incorporate digital citizenship skills into a group chat?

Today’s Fluco Toolbox tool is: Backchannel Chat

First, the basics:

Name: Backchannel Chat
URL: http://backchannelchat.com/
Cost: FREE version / $15 per year paid version
Problem this tool solves: Students can participate in online moderated discussions, whether in small groups or whole groups. Teachers can have students join with their Google accounts, and can download transcripts after the chat is over. Great for informal written assessments of students’ knowledge!

I have to thank two 6th grade ELA teachers that I work with, Dawn Baber and Melanie Kennedy, for finding this particular tool. I had no idea that it existed. We have used this tool already for Socratic seminars and loved it. Check out this post and this post for more information on integrating it!

Backchannel Chat is an online classroom discussion tool. It’s similar to other online chatroom websites for teachers or presenters and comes with its own host of features. There are 2 sides – a free side and a paid side. The free side comes with the basics. Teachers can create a chatroom, get a link to share it, have the ability to remove chat messages and mute students, lock a room, get a web transcript, have 30 students in a room at a time, and search an archived chat for 3 months after creation. The paid side adds on PDF chat transcripts, private messaging, add polls, share files, have 50 students in a room at a time, and search archived chats forever. The paid upgrade is $15 for an entire year and may be worth it to educators who find themselves using this feature often.

backchannel

Creating a chat is simple: go to the website listed above and select the blue “Try for FREE as a TEACHER” A window will pop up and ask for the following: your email, display name, and name for the chat. Once you click “Start”, an email will be sent to the address provided with information to access the chat at a later time. The chat will also immediately load.

 

backchannel1

On the right side, users in the chat will appear. Anyone who has joined as a teacher will see an icon with a mortarboard and glasses. Student names will appear as the first part of their email addresses.

Here are some simple controls:

  • Send a message: Type text in the box at the bottom of the chat screen and either press “Enter” or select the green “Send” button.
  • Mute a student: Click the gears to the right of the student name and check the box that says “Read-Only Mode”. Then click update. The student’s name will be highlighted in red. To turn this off, click the gears again, and then click “Update” without selecting anything else.
  • Remove messages: Remove inappropriate messages by click the X in the upper right corner of the message.
  • Like a message: Click the thumbs up icon by the sender’s name in the message
  • Pin a message: Pin important messages to the top of the chat window by clicking the thumbtack icon in the desired message.
  • Lock the chat: Keep anyone from sending messages by clicking the lock icon at the top of the chat screen to the left of “Settings”
  • Chat stats: See how many times students have participated in the chat by clicking “Settings” and then stats. Each student’s name will be listed, with the number of messages they have sent listed below their name.
  • Download a chat transcript: Click “Settings” and then “Download Transcript”. Paid users will be able to download a PDF, and free users can view a web transcript. This can be saved as an HTML file.
  • Clear a chat: To clear anything that has been said in chat, follow the steps above for “Download a chat transcript” and then select to clear the room.

For those of you who are Google educators, you can force students to join the chat with their Google accounts. First, you’ll need the original web address. After the /chat/ part of the URL, add g/. This will force students to log in with their Google account. See the example below:

http://backchannelchat.com/chat/kkjlb#
http://backchannelchat.com/chat/g/kkjlb#

This tool is great to incorporate into small group discussions on a variety of topics. We have found it works great in conjunction with a Socratic seminar, and prepares students to speak on the chosen topic. Teachers will want to make sure to teach proper chat etiquette and academic speak while using this tool. Teachers may also find this tool useful if they would like to have a chat space to host office hours. Chat could be locked outside of the posted times.

If you have a different way to use the tool, feel free to make suggestions. Hopefully, Backchannel chat helps you and your students have deeper discussions!

Resources

Backchannel Chat FAQ – The website has put together an FAQ section to assist with any needs.

Fluco Toolbox: Extensity

Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based on your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.

Have you ever found your Chrome browser running slowly? Do you have a lot of extensions installed that you use often, and don’t want to uninstall any of them?

Today’s Fluco Toolbox tool is: Extensity

First, the basics:

Name: Extensity
URL: Chrome Web Store link
Cost: FREE
Problem this tool solves: Use this extension to turn extensions on and off at the click of a button and keep your Chrome browser running smoothly.

If you’re anything like me, you may have a lot of extensions installed on your Chrome browser. These extensions all have some purpose, but unfortunately, having too many extensions running at a time can slow down your browser. You may find that you have uninstalled all that you can, yet there are still so many extensions active. Extensity makes it easy to turn extensions on and off as needed without uninstalling them.

First, go to the Chrome web store link above and add the extension to the Chrome browser. Give any necessary permissions. The Extensity icon looks like a sideways yin-yang and is blue and white.

Whenever an extension needs to be disabled, simply click on the Extensity icon to see all active extensions. Click on the extension to turn it off. It will now appear to be grayed out. Click the extension again to turn it on.

extensity2.png

Extensity also gives users the option to create Profiles. For example, if there are a set of extensions used only for work or shopping, then a profile can be created that allows certain extensions to be enabled/disabled when the profile is selected.

To create a profile, click on Extensity and then click the gear to access settings. Next, click the white “Profiles” button. Give the profile a name, such as “Work”. Click the + to add the profile. You’ll be asked to then select the extensions that should be enabled/disabled when using that profile. There are also options to select All or None. When finished, select “Save” and then “Close”. The next time you want to use a newly created profile, simply click on the Extensity icon and choose the preferred profile.

extensity

I often use Extensity when there are extensions I use from time to time, but not every day. I only activate them when I need to use them, and leave them off the rest of the time. This keeps my Chrome browser running smoothly, and can do the same for yours!

Resources

Fluco Toolbox: Taking Screenshots on a Chromebook

Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based around your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.

Have you ever needed students to capture an image on their screen? Needed students to capture their whole screen? Or have students found that they can’t save an image and need to capture it?

Today’s Fluco Toolbox tool is: the keyboard shortcut to do just that!

First, the basics:

Name: Take a screenshot on a Chromebook
URL: N/A
Cost: N/A
Problem this tool solves: Allows you to capture all or part of the screen on a Chromebook

If you’ve ever needed to capture part of a screen on a Chromebook, or even the entire screen, there’s a special keyboard shortcut that accomplishes this. I use this shortcut often, and it’s how I get any training images I take while using my Chromebook. There’s no extra program to open, just 3 keys to press and hold at the same time.

First, you need to press the CTRL + Shift + Switch Windows buttons and hold them all down at the same time. Unsure of what the “Switch Windows” button is? Never fear! Check out this keyboard below. The key is circled, and can be found just above the “6” key.

20170731_143716

When the keys are pressed, the screen will darken. I have tried to capture this in the two images below, but it is still hard to notice. The image on the left is a darkened screen, ready to be highlighted, and the image on the right is the regular view. If you decide that you no longer need to take a screenshot, just press ESC to exit the screenshot process.

To take a screenshot on the now darkened screen, all you need to do is click in the spot where you’d like to begin, and then drag out until you have captured whatever you need. Make sure you hold down on the mouse button the entire time. Here you can see the difference between the darkened part of the screen and the part being selected for a screenshot:

20170731_145121

When finished, simply release the button, and a window will pop up in the lower right stating that the screenshot has been taken. It has been saved to the Chromebook’s storage area.

20170731_145127

Students will need to immediately access the device’s storage and move the image to their Google Drive. Files saved to the school Chromebooks are not permanent, and are deleted whenever the Chromebook is logged out of an account or is shut down.

Resources

Need a visual? Check out this quick YouTube video:

(Do note that this video features a Chromebook that keeps work on it as long as needed. This is not the case with our student Chromebooks!)

 

Fluco Toolbox image created by Stephanie King (Fan) for this series. Please do not use without permission.

Fluco Toolbox: Extract Pages from a PDF

Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based around your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.

Have you ever opened a PDF document and needed to extra just a few pages from it into a separate file? Tried to upload a large PDF as a resource, when you only needed one page and had the site tell you the file is too large?

Today’s Fluco Toolbox tool is: Extract a Page from a PDF

First, the basics:

Name: Extract a Page from a PDF
URL: n/a
Cost: n/a
Problem this tool solves: Easily use this trick to extract one page from a PDF and save as its own file instead.

Today’s Fluco Toolbox is more of a trick than a tool, but it is a handy one at that. One weekend, my wife was trying to upload documentation from her recent Army Reserves drill. She had a copy of the sign in roster. The file was a PDF, and included 26 pages of soldiers who had signed in during the 4 day drill. She really only needed page 16, the one that showed her own attendance each day. When she tried to upload the entire file, the website told her the file was too large. I stepped in and began researching, thinking there had to be a way, and turns out, there is!

When you think of working with PDFs, you might think you would certainly need the paid version of Adobe Acrobat to extract a page. It would certainly seem like it, especially since this can’t be done with the free version. However, all you really need is your Google Chrome browser.

First, open Google Chrome. Open a new tab if you wish; it doesn’t matter. Then press CTRL + O on the keyboard. This shortcut will open the Open File window. Locate the PDF you wish to use and open it.

extractpdf1

Next, locate the printer icon in the upper right. Chrome sometimes hides this bar, but as long as you hover your mouse on the screen, it will appear.

extractpdf2

Once the printer dialog box is open, change the destination to print to. Typically, the default printer for your device appears, but when you change the destination, the option you are looking for is “Save as PDF”. Next, type in the page/s you would like to extract. Make sure you have looked at your PDF in advance to make this easier.

Finally, click “Save” and choose a new location for your PDF file on your computer. Once you’ve done that, confirm the save, and then you are set.

Save this trick for a rainy day. Life becomes a lot easier when you can create a separate PDF of only the pages you need from a large one!

Resources

G Suite Teacher Resource: Graphbook

There’s no easy template available for online graph paper that suited my needs for Minecraft designing and pixel art, so I created my own. Presenting Graphbook, a 15 pg workbook in Google Sheets for those who want to design on the go without paper or pencil.

Name: Graphbook
Creator: Rachel Moravec
Description: Graphbooks are online graphing pages created in Google Sheets. Graphbooks allow students to use for any assignment requiring graphing, without the need for physical paper. It was originally designed for use with Minecraft. Graphbook comes in 2 download options- Portrait and Landscape. Portrait books are set up to print nicely in a portrait layout, and landscape in a landscape layout. Each book has 15 pages. Duplicate and rename workbook tabs to add more pages. Each page has numbers running across the top and side for easier design. Pages are 28 x 36 and 36 x 28.

graphbook image.PNG