Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based around your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.
Have you ever wished that you could easily open Microsoft Office files (Word, Excel, and PowerPoint) directly from your Drive, and have any changes sync back to your Drive? Have you hated having to download and then reupload changed files?
Today’s Fluco Toolbox tool is: AwesomeDrive and Universal File Opener
First, the basics:
Name: AwesomeDrive / Universal File Opener
URL: AwesomeDrive / UFO
Problem this tool solves: Use both of these extensions hand in hand, and you’ll be able to create new Word, Excel, and PowerPoint files from within your Drive. You’ll also be able to edit the files on your computer’s version of Office, and then sync changes back to your Google Drive.
There’s a wedding set, and you’re invited! Well, it’s like a wedding, in a weird, techy way. I’ve always had people ask if there was a way to get Drive to play well with Office, and thanks to these two extensions by AODocs, there is most definitely a way! I do caution that these extensions are not meant to be used on a Chromebook. However, these extensions will up your PC game, especially if you find yourself working with both Google and Microsoft files on a regular basis.
First, visit the Chrome web store by using the links provided above. Add both Awesome Drive and Universal File Opener to your Chrome browser. Make sure you provide all permissions. Once Universal File Opener is added, you’ll find an alert that says you need to install a sync client to your computer. Don’t worry. This program will allow your Word, Excel, or PowerPoint file to sync changes to your Drive once the file has been saved. It’s a quick install, and once you’ve done that, you’re set.
Now that everything is added and installed, let’s see what kinds of cool tricks we can now do with Drive and Office!
First go to your Drive. With AwesomeDrive, you now have some new features. Try clicking the blue “New” button to create a new file. Before, you were only able to create new Docs, Forms, Sheets, etc. Now, you’ll also see options for Word, Excel, and PowerPoint. When you select one of these, you must name the file, and then it will open with the version of Office installed on your computer.
Once you’ve finished editing the document, simply save it and it will automatically sync to your Drive. No more downloading and uploading Office files for you!
Another cool feature you now have, thanks to Universal File Opener, is the ability to open any Word, Excel, or PowerPoint file from Drive. First, locate the file in your Drive. Instead of double-clicking on the file name, move your cursor to the right. You’ll see an icon of a computer with a pencil over it. Hovering over this shows the “Open File” text. Clicking it opens the file in your computer’s version of Office. Make any changes to the file and click Save. A small pop-up will notify you that the file is being synced to Drive. Make sure to save often!
After the file has been synced, another notification will pop up on the lower right corner of your screen notifying you that your file has been saved to Drive.
Using both AwesomeDrive and Universal File Opener should definitely make managing your files a lot easier. Give them a try!