Welcome to Fluco Toolbox, a series of posts that showcases potential edtech tools for the Fluvanna County classroom. Each post will discuss the tool, the type of problems it can help solve, and how it can be used in the classroom. If you’re a Fluvanna County staff member and want to learn more about using the tool in your own classroom, please schedule to see your ITRT and we will develop professional development based around your needs. If you’ve stumbled upon this post and you’re not part of the district, no worries! Feel free to use the information provided to jumpstart your own research.
Have you ever wanted to schedule emails that need to be sent? What about make notes about an email or set reminders for followup involving a received email?
Today’s Fluco Toolbox tool is: Right Inbox for Gmail
First, the basics:
Name: Right Inbox for Gmail
URL: Link here
Cost: FREE OR 5.95 per month for a yearly plan OR 7.95 per month for a monthly plan
Problem this tool solves: A Google extension that allows the user to schedule emails, set reminders, make private notes, and set recurring emails (paid option only).
I stumbled on this Google extension when I found myself wishing I could schedule emails. I thought Surely there’s some kind of extension for that! I went to the Chrome Web Store, and viola! I found Right Inbox for Gmail.
Once the extension is installed, refresh your inbox. When you compose an email, you’ll now see something like this:
These are the new options added with the Right Inbox extension. We now have Send Later, Remind Me, Add Note, and Recurring (paid only).
Let’s start with “Send Later”. You’ll notice there’s still a “Send Now” option. First, compose the email that you wish to send. The drop down arrow beside “Send Later” provides the option to label the email as scheduled until it is delivered. This will show up in the Drafts section of the inbox.
Click on “Send Later”. A box will pop up with some generic send later times. Don’t like those times? No problem. Click on “Customize this menu”, and you can remove the options you don’t like, and add in new ones. For example, if you know you often need to send a certain email on Monday at 9AM, you can add an option for “Monday at 9AM”. If you wish to send at a specific time, you’ll want to choose “At a specific time”. Then you can select the date and type in a time.
The email will be sent at at the specified time, and you’ll be relieved from having to remember to send it! If you later decide not to send the reply, simply go to your Drafts and delete the draft.
Guess what? You can also schedule a reply to a received message as well. Once Reply or Reply All has been selected, clicking “Send Later” will allow you to select the time to send a reply. The message will appear as a draft until the reply is sent. If you later decide not to send the reply, simply go to your Drafts and delete the draft.
Next, let’s look at “Remind Me”. When sending an email, this is a good way to leave a nudge to yourself to follow up, or to do something at a particular time. If I were to send an email, I might want to be reminded if no one responded so that I could get in touch again.
Once again, compose the email like before. Before clicking on “Send Now” or “Send Later”, check the box beside “Remind Me”, and set a time to be reminded. Clicking the drop down arrow will provide options. “Only if Nobody Responds” is a great one to use when requesting information from someone. Just as with scheduling, “Remind Me can be used for both composing and when reading messages.
Our next handy feature is “Add Note”. Add Note is useful when you want to write down some private ideas or notes that should be hidden from others as you compose the message. When reading email, “Add Note” is also available, perfect for jotting down ideas to track the conversation!
First, compose or read the email as usual. If composing, “Add Note” will be at the bottom of the screen with the other tools. Click the button, and a box will appear to type in the note. Make sure to save the note when finished. Clicking the drop down arrow will show more handy options, such as “Show Note Automatically”. This means the note will always appear when the message is opened. Once the email is sent, the note can be accessed by opening the email in the Sent folder. Notes are never visible to recipients.
When reading or replying to an email, the “Add Note” will be at the top of the screen. This time, use it to jot down ideas or thoughts from large threads of replies, or to compose your ideas before writing out an email response. The note will be visible any time the email is opened. The label “Note” will be applied, as seen in the email below:
The final option is “Recurring Email”. Since this is a paid feature, we won’t go into it in depth here. However, it functions just like the “Send Later” option, and adds in similar features to Google Calendar for recurring emails.
Hopefully, you find Right Inbox as handy as I do! It’s amazing the difference that one little extension can make!